Administrative Assistant - PT Gunung Kelud Wisesa

PT Gunung Kelud Wisesa is seeking a detail-oriented and organized Administrative Assistant to join our team in Surabaya, Jawa Timur. In this role, you will play a crucial part in ensuring the smooth operation of our office by managing administrative tasks, maintaining accurate records, and supporting the executive team with various projects. With a focus on efficiency and attention to detail, you will be instrumental in helping our company achieve its goals.

As an Administrative Assistant at PT Gunung Kelud Wisesa, you will handle a variety of tasks including scheduling meetings, coordinating travel arrangements, managing office supplies, and assisting with event planning. You will also be responsible for maintaining our company's records, ensuring all documents are up-to-date and easily accessible. This role offers a unique opportunity to work in a dynamic and supportive environment where your contributions will make a tangible difference.

We are looking for a candidate with at least 2 years of experience in administrative roles, preferably in a corporate or professional setting. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to work well under pressure. If you are passionate about supporting a team and ensuring the smooth operation of an office, we encourage you to apply for this exciting opportunity.

📋 Tanggung Jawab Pekerjaan

• Manage and schedule meetings, appointments, and events using Outlook and other calendar tools.
• Maintain and update company records, including employee files, client information, and project documentation.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for employees.
• Assist with the preparation and distribution of meeting agendas, minutes, and reports.
• Handle office supplies, including ordering, inventory management, and restocking.
• Provide administrative support to the executive team, including preparing presentations, managing correspondence, and coordinating with external vendors.
• Ensure compliance with company policies and procedures, and maintain confidentiality of sensitive information.
• Assist with event planning and coordination, including coordinating with vendors and managing event logistics.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Science, or a related field.
• Minimum of 2 years of experience in an administrative or office support role, preferably in a corporate or professional setting.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work well with a diverse team.
• Attention to detail with a commitment to accuracy and efficiency in all tasks.
• Familiarity with project management tools such as Trello or Asana is a plus.
• Ability to work well under pressure and in a fast-paced environment.

🛠️ Keahlian

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